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5 Benefits of VoIP Phone System That Your Business Can’t Ignore

There’s no doubt about it: it’s the era of the smartphone. With more and more developments in technology emerging on a daily basis, breakthrough communication tools are expanding and revolutionizing the ways businesses manage their everyday tasks. With tech giants like Apple and Uber recently announcing their expansion of WiFi and VoIP calling and the anticipation that our technological abilities will become 32x more advanced by 2025, businesses are seeing the immense benefits to VoIP. And if the tech giants making the switch now doesn’t convince you, consider that a report by Global Market Insights says VOIP will see its highest growth rate in the next five yearsabout 15%.

So, what is VoIP anyway? And why should businesses use VoIP? VoIP – Voice over Internet Protocol – is a way of making phone calls through the Internet, rather than a traditional phone line (ie. a landline phone). It sends and receives digital audio “packets” of data between any two places in the world via IP connection. Now, there are now desktop phones that use an IP connection, as well. But because VoIP’s utilizes WiFi (a cost virtually all businesses already pay for)and doesn’t depend on specific desktop equipment to operate, businesses of all sizes across the U.S. are jumping on board with this “less is more” idea and recognizing it as the best business phone system.

What features does VoIP offer?

With so many communication features, it’s hard to deny that most businesses today should be using VoIP! For instance, your business can accept phone calls, conduct video conferences, and live chat all in the same platform. You can also take calls on-the-go using mobile VoIP! Take a look at some of the top communication features you can take advantage of while using VoIP:

Call management
(forwarding, transferring, parking, etc.)
Voicemail to email transcription
Virtual receptionistSMS messaging
Analytics and reportingExtension dialing
Call queuesPriority notifications
Call recording Speed dial
Conference callingSoftphone
Video callingNumber porting
Hold music SIP trunking
Online faxToll-free numbers
Mobile appConference bridge

Top Benefits of VoIP

If you’re still wondering why your business should use VoIP, you should explore the vast benefits it offers. At 360Connect, we investigated this new business trend and determined the biggest factors driving the switch to VOIP telephone systems in the workplace. Here are the top 5 benefits:

1. Smartphone Compatibility

The days are gone where professionals need to use multiple electronic platforms to communicate internally and externally, access business information, and maintain productivity. One of the main benefits of VoIP is that it allows you to use your personal phone for work. The rise of the smartphone as a business solution makes sense – it streamlines all our work processes into one easy-to-navigate platform. At the same time, American employees are already bringing their smartphones to work – and using them! As of a 2017 Samsung study, 93% employees surveyed used a smartphone at work every day.

Also think about how over 55% of American households are now landline-free, and over 60% of Americans have canceled cable packages this year. We’re cord-cutting as a country across the board in recent years, and industry reports show businesses are next. Because VoIP systems use WiFi to route calls, they’re smartphone-compatible and utilize an expense businesses already have. Currently, approximately 36% of U.S. businesses are doing away with desktop equipment and choosing VoIP as their telephone service, and that’s only the tip of the iceberg compared to what’s to come. Learn more about why cloud-based VoIP systems are gaining popularity!

2. Away-from-the-Desk Flexibility

Regardless of where your business (or downtime) might take you, with VoIP you never have to worry about being away from your desk or missing a call. Whether you opt for a Hosted VoIP system or a Cloud-Based System, VoIP offers call forwarding to any other devices you might use for work (or travel!), so you can be reached at one single phone number from anywhere in the world.

Also, because of their mobility, VoIP systems are becoming more and more popular with companies with multiple locations or offices. In fact, if your business grows and you have to relocate, re-routing a phone line is a non-issue. Additionally, they’re great options for remote employees and those whose jobs require them to travel often, since VoIP lets you skip long-distance call fees. Not to mention, the number of American employees who say they either travel or work remotely is increasing – about 45% as of 2017.

3. Productivity & Workflow Efficiency

One of VoIP’s biggest benefits is its easy-to-use dashboards that streamline handfuls of work communication necessities into one place. Workers no longer have to juggle multiple devices throughout their day. Through one universal online dashboard or smartphone app, you can…

  • Make and receive audio calls (with one or multiple phone lines)
  • Conduct video conferences
  • Utilize caller ID
  • Record phone calls for later business analysis
  • Send faxes (FoIP)
  • Send and receive SMS messages
  • Access work emails
  • Forward voicemails to email

Imagine stepping into a conference and instead of switching from email, to audio, to a separate video platform like Skype, your communication system is an all-in-one business-wide hub where you can accomplish several things at once. Consider that Americans’ attention spans are shorter than they once were in this informational age. Additionally, more and more businesses have remote employees that they need to keep productive. The need to multi-task and remain productive at work is more important now than ever.

Source: Nextiva

4. Cost Reduction

As mentioned, since VoIP technology benefits business because it uses your already-existing internet connection, it’s a more cost-efficient option right off the bat. But switching to VoIP also means…

  • Avoid paying for long distance calling, since using local internet connection technically means all calls are local!
  • Forget worrying about the cost of upgrades, maintenance, or adding new lines.
  • Easily scale your VoIP system depending on your business’s needs, whenever. Instead of purchasing new equipment anytime your business hires or grows, the cloud-based system lets you easily configure new VoIP members using a web or app interface.
  • You lower your Total Cost of Ownership (TCO). The cost of entry (ie. cost of equipment and installation fees) with VoIP systems is much cheaper than with traditional phone lines. In fact, industry research shows that they cut monthly bills by at least half overall.

5. The Future Looks Bright

No doubt, VoIP is changing the future of the telecom industry. Although residential VoIP users currently outnumber business users (see chart), more and more businesses switching to VoIP over traditional telephone systems signals the death of the desk phone is near. With technology on mobile devices and VoIP systems improving exponentially every year, the future looks promising for VoIP to benefit more businesses. Here’s why:

  • While it used to be a common misconception that VoIP audio quality was inferior to standard telephone lines, VoIP is surpassing them now in terms of quality. According to the IBIS World Report, VoIP’s quality and reliability is consistently increasing, which signals an increase in number of businesses using it over next few years.
  • VoIP has a higher capacity for data security through encryption protocols than other telecom options, and with cyber security threats increasing in America every year, businesses are looking to take precaution.
  • Call recording technology in VoIP systems is improving, which makes it easy for business to perform internal analytics and make responsible business decisions moving forward.
Source: Statista

At the same time, though landline phones may stick around a bit longer, phone companies are no longer committed to updating their technology and features. Many are instead focusing now on creating a digital infrastructure (using IP technology) to stay competitive in the industry. Some industry experts have recently gone as far to say that VoIP will entirely replace the traditional phone system in the workplace – it’s just a matter of when!

6. Transferring your Phone Number to VoIP is Easy

Many businesses think that the process of switching their business phone number to a new VoIP system is a long and complicated process. Actually, it's quite simple. Many times it takes less than a week. Additionally, it's low-cost (if not free), and providers are now required to help you make the transition! You can enjoy all the benefits of new technology without risking changing your business phone number and losing contacts.

If it makes sense for you to evaluate how your current telecom system is best serving your business goals and now is a good time to start, you can start by looking into VoIP costs, or connect with us here. By taking a minute to fill out our free, no obligation form, we get you in touch with our highest qualified VoIP suppliers in your area so they can talk to you about how to compare options and make the best decision.

Next Steps

Is your business thinking of using VoIP? Make sure to take a look at the top 5 business VoIP providers in the industry today. Additionally, if you’re as drawn to this new telecom trend as we are and want to explore business VoIP options a bit further, 360Connect’s team is ready to help. We constantly receive quote requests from businesses of all sizes across America looking to incorporate VoIP technology in their workplaces. Just by taking a minute to tell us what you had in mind, we give you up to 5 free, zero obligation quotes from local suppliers in your area so you can best weigh your options. Visit our website or give us a quick call and let us know what we can do for your business.

Curious about VoIP's benefits for your particular industry? Read about advantages for:

Remember that for the best buying experience possible, we recommend comparing just 3-5 different suppliers and what they have to offer (don't over-complicate the decision by comparing too many options!) and prepare for your call with these tips to get the most out of your phone call with each supplier.

Get free quotes from up to 5 business phone systems & service suppliers!
Just answer a few questions and get matched to top suppliers near you.
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