No productive business environment is complete without a great commercial copier. When deciding on the right office equipment for your company, you want to make sure you are considering the top commercial copier brands. The top copier manufacturers have several years of experience and have built their reputation by producing quality equipment, reliable customer service, and technical support. Investing in a reliable brand can help you avoid the hassle of technical difficulties with your new machine.
Before making your commercial copier purchase, it’s best to do some research to figure out which top copier brand is the best fit for your company.
It’s also worth noting that terms like office copiers, business copiers, copier machines, and photocopy machines are often used interchangeably. Regardless of the label, the leading copier companies provide multifunction features such as scanning, faxing, and cloud printing. Understanding how each copier brand differs can help you strike the right balance of performance, cost, and long-term support.
Top Commercial Copier Brands
The most reliable way to narrow your options is by looking at the industry leaders. These top commercial copier brands have consistently delivered dependable machines, innovative features, and strong customer service. Whether you need a high-volume business copier, an affordable office copier, or a versatile photocopy machine, the following manufacturers represent the most trusted names in the market.
Here’s our list of the top 10 commercial copier manufacturers:
1. Xerox
Xerox is one of the most well-known brand names in the copier industry. They are a USA-based brand and have one of the largest sections of color copiers and printers in the world. Despite their huge range of products to choose from, they’re best known for their multi-function, all-in-one printers.
Xerox continues to be one of the most popular choices for businesses searching for a reliable office copier brand. Known worldwide for their multifunction machines, Xerox has become nearly synonymous with the word copy machine. From small offices to large enterprises, Xerox offers dependable solutions for companies that need business copiers capable of handling high-volume printing with consistent quality.
Why businesses choose Xerox copiers:
- Wide selection of all-in-one office copiers for every business size.
- Strong reputation for reliability and nationwide service support.
- Excellent for high-volume printing and multifunction needs.
2. Sharp
Sharp has winning technology for commercial needs. They have award-winning digital copying and printing systems that can be customized to specific business needs. For instance, Sharp’s OSA technology can be used to extract a company’s document data. Their office equipment is high-tech, while still easy to use. They often have convenient touch screens and touch-of-a-button commands, such as editing and reordering pages.
Sharp is recognized as a trusted copier company for small to medium-sized businesses that want dependable machines without overspending. Their office copiers are praised for ease of use, energy efficiency, and strong performance in everyday workplace environments.
Why businesses choose Sharp copiers:
- User-friendly interfaces with touch-screen controls
- Affordable options for small and mid-sized businesses
- Integration-friendly with strong workflow customization
3. Canon
Cannon has been a top commercial office equipment brand for almost 90 years. They are best known for their versatile office equipment that can be used in any size office or home. Canon’s multi-functional printers are a staple in many office environments, and come in a variety of sizes for different print volumes.In fact, the Canon imageRUNNER series has been a top-rated multi-function copier for a few years.
Canon remains a global leader in the photocopier machine market, offering some of the best office copiers for both image quality and reliability. Their products consistently rank among the best photocopy machines for business due to their precision, durability, and wide range of model options.
Why businesses choose Canon copiers:
- Excellent print quality and durability
- Wide range of models for small offices to enterprises
- Highly rated imageRUNNER series multifunction copiers
4. Ricoh
Ricoh has been a front-runner in commercial copy and print services for over 50 years. Their brand became an industry leader when they produced the fastest digital color printer in 1990, at 15 pages per minute. Although they are a Tokyo based company, their headquarters is in the U.S. They service large and small businesses alike, but they are well-known as a leading manufacturer for large businesses.
Ricoh is recognized globally as one of the top copier companies for large-scale enterprises. Their industrial copiers are built for high-volume, heavy-duty use and are often considered among the best office copiers for organizations that can’t afford downtime.
Why businesses choose Ricoh copiers:
- Trusted for large-scale, enterprise-level printing
- Known for speed and heavy-duty performance
- Broad service network for global businesses
5. Konica Minolta
Konica Minolta is a top commercial copier brand, with high-quality office copiers and impressive options for both color and black-and-white needs. They offer a wide variety of office equipment, including multi-function printers, faxers, digital scanners, and more. They are also known for their superior security features on commercial copiers, and are a great fit for companies that need to print sensitive documents.
Konica Minolta is especially valued for its secure office copier machines. Organizations in industries like healthcare, government, and finance often rely on them to protect sensitive data while maintaining fast, high-quality print production.
Why businesses choose Konica Minolta copiers:
- Advanced data security and encryption features
- Strong performance in sensitive industries
- Wide selection of multifunction copier machines
6. Kyocera
Kyocera’s most popular office products are multifunction, digital office copiers that allow printing, scanning, copying, and faxing all in one place. Businesses appreciate their products for their superior finishing features, such as creating professional reports and booklets.
Kyocera has a strong reputation for providing cost-effective copier machines that offer premium finishing capabilities. Many businesses choose Kyocera when they need an affordable solution that still delivers professional-quality documents.
Why businesses choose Kyocera copiers:
- Affordable multifunction copier machines
- Advanced finishing options (booklets, reports, stapling)
- Strong value for small to mid-sized businesses
7. Toshiba
Toshiba may not be the biggest copier company in the industry, but they produce reliable, innovative products consistently. Their E-Studio office equipment line has been a favorite among businesses for many years. Toshiba produces a wide variety of products, such as multifunction printers, wide-format printers, and digital signage.
Toshiba has earned its place as a reliable copier company for businesses that value stability and easy integration. Their office copiers are known for being user-friendly and durable, making them a practical choice for companies that want long-term dependability.
Why businesses choose Toshiba copiers:
- Strong reputation for reliability and stability
- Easy integration into existing office systems
- Long-running E-Studio copier series
8. HP
HP’s LaserJet series has been a small office favorite for many years. They provide both desktop and standing models for businesses, and their copiers can handle high paper outputs. HP products tend to be some of the most environmentally friendly and cost-effective options for businesses.
HP is considered one of the best copier companies for startups and small businesses. Their compact, eco-friendly office copiers are designed to provide high efficiency without a high price tag.
Why businesses choose HP copiers:
- Compact models great for small offices
- Known for eco-friendly and cost-saving features
- Wide range of LaserJet copier machines
9. Lexmark
Lexmark products tend to be some of the most reliable, affordable options. Their modern office copiers are digital, produce superior color quality, and are wireless, for easy connection to your business’s WiFi network. Their new models also have remote connectivity features such as Air Print and Google Cloud Print, so you can easily print from a remote device.
Lexmark has positioned itself as one of the most affordable copier brands for small to mid-sized businesses. Their emphasis on wireless and cloud functionality makes them a great choice for companies that want modern, connected copier machines.
Why businesses choose Lexmark copiers:
- Affordable pricing for budget-conscious businesses
- Easy integration with wireless and cloud printing
- Strong color quality for professional documents
10. Dell
Dell has been a leading name in office equipment for over 30 years. They offer a wide variety of office technology for businesses of all sizes. Their copiers range from desktop models, to mid-size, to high-tech standing models. Dell is well-known for their innovative, advanced technological features, such as “smart” printing and high quality graphics.
Dell’s lineup of business copiers appeals to companies that want advanced features at competitive prices. Known for innovation, Dell’s copier machines often include smart technology that supports productivity and flexibility in modern workplaces.
Why businesses choose Dell copiers:
- Wide range of desktop to enterprise copier models
- Innovative features like smart printing technology
- Trusted brand in business technology solutions
Summary of Top Commercial Copier Brands
| Brand | Years in Business | Known For | Best For |
| Xerox | Over 100 years | All-in-one printers | Multifunctionality |
| Sharp | Over 100 years | Ease-of-use | Small businesses |
| Canon | Over 80 years | Reliability | High quality prints |
| Ricoh | Over 50 years | Fast printing | Big companies |
| Konica Minolta | 16 years | Advanced Security | Sensitive printing needs |
| Kyocera | Over 60 years | Superior finishing options | Special document finishing needs |
| Toshiba | Over 80 years | Mutifunction printers, wide-format printers | Ease-of-use |
| HP | Over 80 years | Great desktop models | Small businesses or home offices |
| Lexmark | Almost 30 years | Cloud technology compatibility | Affordability |
| Dell | 35 years | Variety of office equipment | Advanced technology needs |
Final Thoughts on Top Commercial Copier Brands
Choosing the right copier can feel overwhelming with so many options on the market. The good news is that sticking with the top commercial copier brands ensures you’re investing in proven reliability, strong customer support, and long-term value. Whether your office needs a compact model for everyday use or a high-volume business copier machine to handle heavy workloads, the brands listed above represent the most trusted names in the industry.
Ultimately, the best copier for your business will depend on your budget, print volume, and desired features. By focusing on well-established copier companies, you can reduce downtime, avoid costly repairs, and keep your office running smoothly.
Frequently Asked Questions About Commercial Copiers
How Can Copiers and Printers Help Your Business?
Copiers are designed for high-volume replication. Meaning you would be able to replicate documents into the hundreds or thousands. For instance, let’s say that you were making flyers for your local church’s potluck. You could take that original flyer and make several hundred copies in a couple of minutes. According to business.com, a robust copier should be able to print around 50 pages per minute. However, many copiers can produce over 100 pages per minute.
Copiers are also stationary and can be quite large. Usually, you physically scan an item, and then the copier will reproduce that image. You can use a digital copier to print from a computer or USB, except, most digital copiers are limited on the number of devices you can connect to a copier. Meaning, copiers don’t make scaling as easy when it comes to connecting more than a couple of employees.
Printers, on the other hand, do use an internet connection and can scale with many employees. A printer allows you to physically print a document from your computer, phone, or USB drive. Except, printers are usually much slower at producing documents. Printers do provide higher-quality images and more flexibility when it comes to your needs. Some printers allow you to scan items and turn them into a pdf.
There are multiple choices when it comes to printers. The most relevant for businesses are:
· Laser Printer
In laser printers, toner powder is melted onto paper to create prints. There are more upfront costs, but in the long run, they could end up saving you money.
· Inkjet Printer
An inkjet printer uses nanodroplets of ink to spray on paper. Printing text documents or high-quality colored images, especially photos, on inkjet printers is both faster and easier. They are typically smaller, cheaper, and faster than laser printers.
Pros and Cons of Copier and Printers
Copier Pros:
Speed
Copiers are built to replicate a large amount. What a copier lacks in detailed imaging it makes up for in its speed. For instance, if a copier can produce 100 pages in a minute, you would have 1000 copies in 10 minutes.
Built for mass producing
If you’re a small business or rarely need spare documents, then a copier may not be for you. A copier is focused on producing mass quantities of a document. For instance, replicating a bulletin brochure for 500 guests at your church. A copier could do that within minutes, while a printer could take several hours and multiple cartridges of ink to complete that.
Lease Options
While buying a copier is generally more expensive than buying a printer, it can be more cost-effective to lease a copier. Copier suppliers offer lease options for businesses to optimize cash flow. This lease also may cover items such as maintenance or upkeep costs as well.
Lifespan
Since copiers are expected to reproduce documents at a high rate and in large volumes, most copiers often have a long lifespan. Longer than that of a printer. However, if your copier does go down and your technician doesn’t come quickly, it could affect your business. Copiers are somewhat complex machines and require care. This is one of the most important and defining differences between copiers and printers.
Copier Cons:
Expensive Startup Costs
If you are planning on purchasing a copier you could spend a significant sum of change. Again, copiers are complex machines. It requires a lot of machinery to process that many pages in a minute. You’ll need to decide what’s right for your business and whether or not it’s worth it to buy a copier versus leasing.
Not as Precise as Printers
Because copiers are manually copying a document, it may not be the same quality as printing can produce. Digital copiers can negate some if this, but this manual process of copying does leave room for error. Copiers are mainly focused on written words as well as low-res photos. If you want to copy your that can do more complex images, it will cost you money.
May Require a Digital Security
To manage incoming jobs and workloads, as well as to increase productivity, digital copiers need hard disk drives. A digital copier will store the data on documents it prints, scans, or faxes on that hard drive. That data could possibly be stolen if it falls into the wrong hands. Even the Federal Trade Commission has warnings about protecting your data when using a digital copier. Before purchasing or renting, make sure to talk with a supplier about protecting your data.
Printers Pros:
All-in-One
Multifunction printers (a printer that can print, copy, and scan items) provide an all-in-one solution to your needs. You can scan items, print from a computer, tablet, or phone. There are even some printers that can print pages at rapid rates (average around 25-35). Although even the fastest printers can’t match the speed of a copier.
Price
If you are looking to own your printing device and you are on a budget, a printer can be much cheaper than a copier. Printers can come in desktop and standalone options and give business owners a wide range of options when it comes to selection and features. This can be great for small business owners who need a printer, but don’t need to make thousands of copiers every month. It’s one of the most competitive differences between copiers and printers.
Higher Quality Images
Printers can produce a higher-quality image. This is because it can take the raw data from a digital file and print it the exact same every time. A copier will just copy that image. This difference can be extremely important when it comes to graphic design projects or creating eye-catching marketing campaigns.
Wireless Network
One of the best benefits and a key difference between copiers and printers is that a printer can use a wireless network to connect many devices. For instance, you could have multiple employees all be able to print to one device due to its network capabilities. This can save you time and hassle instead of dealing with a copier that’s network capabilities are limited.
Printer Cons:
Must be compatible with Wi-Fi Network
Sometimes printers don’t work properly on certain Wi-Fi networks. While this is uncommon, it can happen. A printer can drop Wi-Fi accessibility for seemingly no reason. This can cause a massive strain on your production flow, especially if employees must manually connect a device to the printer. Having a wireless printer that won’t connect to your internet negates one of the best features of a printer. Before choosing a supplier, you’ll need to discuss if your printer will work with your Wi-Fi and who should you call if you can’t repair it yourself.
Not as Fast as Copiers
Printers use a different form of technology when printing. The is technology is more precise and can do more when it comes to creating exact details on a page. However, the versatility and cheaper price come at a cost. You won’t be able to produce documents at the same rate as a copier. You may only be able to print 40 documents a minute instead of 75. While this may not seem like a big deal at first, it can add up quickly if you are looking to print high volumes of paper. Some commercial printers can go a bit faster (up to 65ppm), however, those printers are going to cost significantly more.
Price Differences of Copiers and Printers
Purchasing
A larger difference between copiers and printers is how expensive each device can be. Purchasing copiers generally cost more, ranging from just under $2,000 (for less than 5k prints a month) to well over $80,000 for full production copiers for production print and copy centers.
Printers on the other hand are much more affordable when it comes to purchasing. You can have a reliable office printer for around $600, such as the Xerox WorkCentre 6515/DNI Color Laser Printer. However, larger commercial printers can run you about 2-10k depending on features, ppm, and color printing.
Leasing
On the other hand, leasing is much cheaper than buying outright. Leasing copiers can also provide you with advantages such as maintenance and updating your copiers every couple of years. According to CostOwl.com, you can lease copiers on the low end for around $75. This will get you a low-volume copier. For much higher loads, you lease for around $700 a month.
You can also lease a printer, although it’s going to cost you in the long run. According to AbsoluteToner.com, you can find printers starting at around $75 a month and ranging all the way to $300 a month. Leasing could be the best option if you are looking to spend as little as possible and free up cash for your business.
Other Factors to Consider
Copiers and printers both have their positives and drawbacks. While copiers remain supreme in pumping out the most ppm, multifunction printers are starting to catch up. Here are a couple more factors to you make a choice.
Maintenance
Both printers and copiers are complex machines and if they go down, they could require some in-depth maintenance. If you lease a printer or copier this maintenance could be covered by the supplier. Yet, that downtime could affect your bottom line. If you choose to purchase, you’ll have to locate a repair person in your area, and it will be an additional cost to that of the purchase.
Document Feeders
In a multi-function printer or copier, an automatic document feeder can copy, scan, or fax stacks of pages without having to switch out each one manually. An automatic feeder is a must for those looking to make the printing process easier and more intuitive.
Ink and Toner Charges
If you know anything about printers or copiers you know that ink and toner costs can add up. One of the differences between copiers and printers is the usage and costs associated with the two.
Generally speaking, most copiers use toner cartridges that last longer and can be more affordable.
Printers can use ink or toner cartridges. Though, ink cartridges do not last if toner cartridges and can cost more in the long run than toner cartridges.
Learn More about Commercial Copiers
If you are in the market for an office copier, learn more about leasing vs. buying, as well as what to avoid when signing a lease contract and how much to expect to pay. To do more research, check out our Office Copier Buyer’s Guide.
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